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PROJECT NAMEPROJECT CHARTERVersion
1.0mm/dd/yyyyBY+4PY*CY BYBY+1BY+2BY+3Beyond Total0Planning*PY=Past Year,CY=0AcquisitionCurrent Year,BY=Budget0_Maintenance_______________________________________________________________Year_66066666~~Sub Total#of Govt.FTE0Govt.FTE CostsTotalCosts00000000~8ASSUMPTIONS,CONSTRAINTS ANDRISKS
8.1ASSUMPTIONSThis sectionidentifies thestatements believedto betrue andfrom whicha conclusionwasdrawn todefine this project charter.•[Insert descriptionof thefirst assumption.]•[Insert descriptionof thesecond assumption.•[Add additionalbullets as necessary]
8.2CONSTRAINTSThis sectionidentifies anylimitation thatmust betaken intoconsideration priorto theinitiationof the project.•[Insert descriptionof thefirst constraint]•[Insert descriptionof thesecond constraint.]•[Add additionalbullets asnecessary]
8.3RISKS[List therisks that the Business Sponsor shouldbe awareof beforemaking adecision onfunding the project,including risksof notfundingthe project]The table below presents the knownrisk whichcould havea majorimpact on theoutcome of the project and associatedmitigation strategythat the businesssponsor/project teamwill taketo managethem.Risk Mitigation9PROJECT CHARTERAPPROVALThe undersignedacknowledge theyhave reviewedthe projectcharter and authorize andfundthe Project Nameproject.The undersignedherby givethe projectmanager theauthority to applythe approvedlevel of organizational resourcesto projectactivities.Changes to this projectcharter willbe coordinatedwith andapproved by the undersignedortheir designatedrepresentatives.[List theindividuals whosesignatures are desired.Examples ofsuch individualsareBusiness Sponsorand Project Manager.Add additionallines forsignature asnecessary.Although signaturesaredesired,they arenot alwaysrequired tomove forwardwith thepracticesoutlined within this document.]Signature:Date:Print Name:Title:Role:Signature:Date:Print Name:Title:Role:Signature:Date:Print Name:Title:Role:APPENDIX A:REFERENCES[Insert the name,version number,description,and physicallocation of any documentsreferenced in this document Add rows to the table asnecessary.]The following table summarizesthe documentsreferencedin this document.Document NameDescription LocationandVersionDocument Name[Provide descriptionof thevURL orNetwork pathwhereand Versiondocument]document islocatedNumberAPPENDIX B:KEY TERMS[Insert terms and definitionsused in this documentAddrowsto the tableasnecessary.Follow thelink below to fordefinitions ofproject managementtermsandacronyms usedin this andother documents.]The following table providesdefinitions forterms relevanttothisdocument.Term Definition[Insert Term][Provide definitionof theterm usedinthisdocument][Insert Term][Provide definitionof theterm usedinthisdocument][Insert Term][Provide definitionof theterm usedinthisdocument]VERSION HISTORY[Provide informationon howthe developmentand distributionof the Project Charterup to thefinal pointof approvalwas controlledand tracked.Use thetablebelowto providethe versionnumber,the authorimplementing theversion,the dateof theversion,thenameof thepersonapproving theversion,the datethat particularversion wasapproved,andabrief descriptionofthe reasonfor creatingthe revisedversion.]Version#Implemented ByRevision DateApproved ByApproval DateReason
1.0Author namemm/dd/yyyy namemm/dd/yyyy reasonNotetothe Author[This documentis atemplate ofa Project Charter documentfor a project.The templateincludesinstructions tothe author,boilerplate text,and fieldsthat shouldbe replacedwith thevaluesspecific tothe project•Blue italicizedtext enclosed in square brackets[text]provides instructionsto thedocumentauthor,or describes the intent,assumptions andcontext forcontent includedinthisdocument•Blue italicizedtext enclosedin anglebrackets textindicates afield thatshould bereplacedwith informationspecific to a particularproject•Text andtables inblack areprovided asboilerplate examplesof wordingand formatsthatmay beused ormodified asappropriate toa specificproject Theseare offeredonlyas suggestionsto assistin developingproject documents;they arenot mandatoryformats.When usingthis templatefor your project document,it isrecommended thatyou followthesesteps:
1.Replace alltext enclosedin anglebrackets ie,ProjectNamewith thecorrect fieldvalues.These anglebrackets appearin boththe bodyof the document andin headersandfooters.To customizefields inMicrosoft Wordwhich displaya graybackgroundwhen selected:a.Select FilePropertiesSummaryand fillin theTitle field with theDocumentName and the Subjectfieldwith the ProjectName.b.Select FilePropertiesCustomand fillin theLast Modified,Status,and Versionfieldswith the appropriate informationfor thisdocumentc.After youclick OKto closethe dialogbox,update thefields throughout thedocument withthese valuesby selectingEditSelect Allor Ctrl-A andpressingF
9.Or youcan updatean individualfield byclicking onit andpressing F
9.Thismust bedone separatelyfor Headersand Footers.
2.Modify boilerplatetext asappropriate tothe specificproject
3.To addany newsections tothedocument,ensure that theappropriateheader andbodytext stylesare maintained.Styles usedfor theSection Headingsare Heading1,Heading2and Heading
3.Style usedfor boilerplatetext isBody Text.
4.To updatethe Tableof Contents,right-click andselect Updatefield”and choosetheoption-aUpdate entiretable
1.1PURPOSE OFPROJECTCHARTER[Provide thepurpose of the projectcharter.]The ProjectNameproject charterformally authorizesaproject,describes thebusinessneed for the project and theproduct to be createdbythe project.It providesthe projectmanagerwiththeauthority toapply uptoacertain leveloforganizationalresources toprojectactivities.It iscreated duringthe InitiatingPhase of the project.The intendedaudience of theProjectNameproject charteris theBusinessSponsorandCritical Partners.2PROJECT ANDPRODUCT OVERVIEW[Typically,the descriptionshould answerwho,what,when andwhere,in aconcise manner.It shouldalso statethe estimatedproject durationeg,18months andthe estimatedprojectbudget e.g.,$1,5M,]3JUSTIFICATION
3.1BUSINESS NEED[This sectionof theProjectCharterexplains whythe customersneed this project to becompleted.It identifiesthe customerswho areto receiveand benefitfrom theproducts tobedeveloped underthisprojectIt identifiesthe need,the problemto besolved and/or theopportunityto exploit]
3.2BUSINESS IMPACT[In thissection youshould listthe benefitsthebusinessand/or customerswill receiveas aresultof thisproject Describe the observableand measurableoutcomes thatwill resultdirectlyfrom the projects performance.Please notethat performancemeasures willbecrafted infuture deliverablesrelated tothese targetedoutcomes.]
3.3STRATEGIC ALIGNMENTGoal Project CommentsRespons eRankScale:H High,M-Medium,L Low,N/A NotApplicable一一一Organization Strategic Goals:[Enter Programor divisiongoals]OPDIV/STAFFDIV Strategic Goals:[Enter OPDIV/STAFFDIV goals]Department ofHealth and Human ServicesDHHS StrategicGoals:[Enter Healthand HumanServices Goals]DHHS ITGoals:GoalProjectCommentsResponseRank[Enter HealthandHumanServices IRMGoals]Presidents ManagementAgenda PMAStrategicGoals:[Enter PMAStrategicGoals]4SCOPE
4.1OBJECTIVESThe objectivesof theProject Nameareas follows:•[Insert Objective1]•[Insert Objective2]•[Add additionalbullets asnecessary]
4.2HIGH-LEVEL REQUIREMENTSThefollowingtablepresents therequirements that the projecfs product,service orresult mustmeetin orderfor the project objectivestobesatisfied.Req.#Requirement Description
4.3MAJOR DELIVERABLESThefollowingtablepresentsthemajor deliverablesthat theprojecfsproduct,service orresultmust meetin orderfor the project objectivestobesatisfied.Major DeliverableDeliverable Description
4.4BOUNDARIES[Describetheinclusive andexclusive boundariesof the project Specificallyaddress itemsthatare outof scope.]5PROJECT ORGANIZATION
5.1ROLES ANDRESPONSIBILITIES[Depending onyourprojectorganization,you maymodify theroles andresponsibilitieslisted inthetablebelow.]This sectiondescribesthekey rolessupporting theproject.Project Role Project ResponsibilitiesNameOrganizationNameBusiness SponsorPerson responsible for actingas theprojectschampion andproviding directionOrgProjectRoleProject ResponsibilitiesName Organizationandsupport tothe team.In thecontext ofthisdocument,this personapproves therequest forfunding,approves theproject scoperepresentedinthisdocument,and setsthepriority of theprojectrelative toother projectsinhis/her areaof responsibility.Name〈Contracting OfficerPerson whohas theauthoritytoenter into,terminate,or changea contractualagreementOrgon behalfof theGovernment This person bearsthelegal responsibilityfor thecontract.NameProject OfficerA programrepresentative responsible for/Contracting Officercoordinating withacquisition officialsonOrgTechnical projectsfor whichcontract supportisRepresentative contemplated.This representativeis〉responsible fortechnical monitoringandevaluation of the contractorsperformance afteraward.NameProject ManagerThis Person who performsthe day-to-daycould includea managementof theprojectandhas specificOrgContractorProject accountabilityfor managingtheprojectwithinthe approvedconstraints ofscope,quality,timeManager oran l-l Eandcost,to deliverthe specifiedrequirements,ProjectManagerdeliverables andcustomer satisfaction.TheProject Managerchairs the integrated projectteam.NameBusiness Businesssubject matterexpert whohasOrg Representative〉adequate knowledgeof thebusiness andprojectto makeinformed decisionson behalfofthe BusinessSponsor oncertain matters.NameTechnicalRepresentativeOrg〉Personwhois responsible for thetechnicalday-to-day aspectsof thesystem includingthedetails ofsystem developmentThe TechnicalRepresentativeis responsiblefor providingtechnicaldirection totheprojectNameCapital Planningand Member ofthe integrated project teamInvestment Controlresponsibleforcoordinating CriticalPartnersOrgCPIC Representative,and insuringthatthe investment complieswithCPIC policyand procedures.Thispersonisalso responsibleforProject RoleProjectResponsibilitiesNameOrganizationensuring thatthe investmentis performingaccordingto HHSIT governancestandards.NameEnterpriseMember ofthe integrated project teamArchitectureEAOrg responsiblefor ensuring thattheinvestmentCritical Partneralignswith boththe OPDIVand DepartmentsoverallTarget EAand TransitionStrategy andcomplieswith EAinitiatives andrequirements.NamePerformance CriticalMember oftheintegrated projectteam inPartnerOrgmanagement whois responsiblefor theprojectsoverall performance.This personmustensure thattheinvestmentisaccomplishing thebusiness objectivesandmeeting businessneeds.NameAcquisition CriticalMemberoftheintegrated projectteamPartnerOrg responsiblefor representingacquisitioninterests and ensuring thattheprojectis incompliance with HHSacquisition policy,procedures,and requirements.NameSecurity CriticalPartnerOrg Memberoftheintegrated project teamresponsible for representinginformationsecurity interests andensuring thattheprojectis incompliancewh HHSinformation security让policy,procedures,and requirements.NameSection508CriticalPartnerOrgMemberoftheintegratedprojectteamresponsibleforrepresenting Section508interests andensuringthattheprojectis incompliance with Section508requirements^NameBudget CriticalMemberoftheintegratedprojectteamthat isPartnerresponsiblefordetermining ifthere areOrgadequatefinancial resourcesavailable.NameHuman ResourcesMemberoftheintegratedprojectteamCritical PartnerOrgresponsibleforrepresenting HumanResourcesinterestsandensuringthattheinvestment isincompliancewithHumanResource policy,procedures,andrequirements.
5.2STAKEHOLDERS INTERNALAND EXTERNAL[A stakeholderis aperson ororganization thatis activelyinvolved intheproject,or whoseinterestsmay bepositively ornegatively affectedby executionor completionoftheprojectA stakeholdermay alsoexert influenceover theprojectandits deliverables.]6DURATION
6.1TIMELINE[An exampleofahigh-level timelineis providedbelow.]Project PlanCompleted RequirementsAnalyseveloped PrototypeSystemDevelopment CompletedCompleted10/0512/0502/0605/
066.2MILESTONES[Example:For projectsassociated witha major/tactical investmentas definedby HHSOCIO]The tablebelow liststhe high-level ExecutiveMilestones oftheprojectand theirestimatedcompletion timeframe.Milestones EstimatedCompletion Timeframe[Insert milestoneinformation e.g.,Project[Insert completiontimeframe eg,twoplanned andauthorized toproceed]weeks afterproject conceptisapproved][Insert milestoneinformation eg,Version1[Insert completiontimeframe e.g.,25completed]weeks afterrequirements analysisiscompleted][Add additionalrows asnecessary]7BUDGET ESTIMATE
7.1FUNDING SOURCE[Example:grant,terrorism budget,or operationalbudget]
7.2ESTIMATEThis sectionprovides asummary ofestimated spendingto meetthe objectivesof theProjectNameproject asdescribed inthisprojectcharter.This summaryof spendingispreliminary,and shouldreflect costsfortheentire investmentlifecycle.It isintended topresentprobable fundingrequirements andto assistin obtainingbudgeting support.[For projectsassociated witha major/tactical investmentas definedby HHSOCIO thereshouldbe aline ofsight betweenthe budgetpresented hereandtheinvestments Exhibit300,Double clickontheMicrosoft ExcelObject tablebelowtoinput values.]。