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PPT coursewarefor Foreign TradeEnglishCorrespon•Overview of Foreign TradeEnglish Response目录•Writing Skillsfor ForeignTrade EnglishResponse•The format of foreign tradeEnglish response•The PracticalApplication ofForeign Trade English目录Response•Case Analysisof Foreign TradeEnglish ResponseOverviewof Foreign01Trade EnglishResponseDefinition andcharacteristicsDefinitionForeign Trade English Correspondencerefers tothewritten communicationin Englishbetweenbusinesses engagedin internationaltradeCharacteristicsIt isa formal and professionalform ofbusinesscommunication,emphasizing clarity,conformity,and polarityTheImportance of ForeignTrade English ResponsePromotebusiness relationshipsWellwritten correspondence can establishtrust andimprove relationshipswithbusiness partnersEnsureclear communicationClearand accuratelanguage guaranteesthat allparts understandeach othersintentionsand requirementsIncreaseopportunities ofsuccessProperly wordedcorrespondencecanenhance theopportunities of a successfuloutcomein businesstransactionsBasic PrinciplesofForeignTradeEnglishResponsePoliteness ClarityUsepolicy andrelevant languageEnsure thatmessages areclear,to maintain a positivetone consistent,and easy tounderstandAccuracy ProofreadingAverageany missesor Carefullyproofread coherencetoinaccuracies thatcould lead to ensure there areno grammar,misunderstandings spelling,or punctationerrorsWriting SkillsforForeign02TradeEnglishResponseEstablish agood writingstyleUse aprofessional tone01When writing for foreign trade Englishcoherence,its importanttouse aformal andprofessional toneAvoid colloquiallanguageor emotionallanguage thatcould bemisinterpretedBe conditionand clear02Keep yourwriting conditionand clear,avoiding unnecessarydetailsor longwinded explanationsUse short,direct attentiontocommunicate your message effectivelyUse appropriate language03Choose wordsand phrasesthat areappropriate forthe contextandpurpose ofyour responseUse technicalterms whennecessary,but avoidjargon thatmay fuseor missyour readerEffectivecommunication skillsBeginwith aclear purposeBeforewriting eachemail,decide whatyour purposeis andhow youwant to achieve it.This willhelp youstructureyourmessageand ensurethat youcommunicate effectivelyUseappropriate meetingsand closuresStartyour emailwith aformal meeting,addressing the recipient byname Endyour emailwith aclosingthat isappropriate forthe relationshipyou havewith therecipientUse appropriateemail etiquetteFollowstandard emailetiquette,such asusing propertyfunction andcapitalization,avoidingmultiple exceptionpoints orALL CAPS,and includinga signaturewith yourcontact informationCorrectgrammar andspellingProofread your emailsBefore sendingyouremail,proofread itto checkfor grammar and spellingerrorsUseaspellchecker orask acollege toreview yourworkAverage colloquiallanguageColloquial languagecan oftenleadtogrammarandspelling errorsStick toformallanguage whenwritingforforeigntrade English responseUsea dictionary or onlineresourcesIf yourenot sureof awords spellingor meaning,use adictionaryoronlineresources tocheck itbefore usingit inyour emailTheformatof foreign03tradeEnglishresponseThe formatof theheader andfooter of the letterHeaderFormatThe headerofaletter specificallyincludes thesenders contactinformation,including name,address,phone number,and emailaddressIt should be clearlywritten and easytoreadFooter FormatThefooter typicallyincludes thedate theletter waswritten,the senderssignature,and anyrelevant referencenumbers orcodes Itshould beformattedinaprofessional andorganized managerFormatof TextSalutation01The saleshould be formalandrelevant,addressingthe recipientby theirtitle andname For example,Dear Mr.Smith.Body02The bodyof theletter should be wellorganized andclearlywritten,with paragraphsused tobreak upthecontent Itshould communicatethe mainpoints andinformationclearly andconciselyCompliance Close03The closingof theletter shouldbeformalandrelevant,again addressingtherecipientby theirtitleand nameForexample,Sincerely,John Doe.Attachment FormatFileName FileType AttachmentCoverSheetThe filename ofthe attachmentThe filetype ofthe attachmentIf sendingmultiple attachments,should clearlyindicate itsshouldbeappropriate forthe itis recommendedto includeacontents Itshouldbeshort,content Commonfile typescover sheetthat listseachdescriptive,andeasyto includePDF,Word documents,attachment and provides abriefunderstand Excelspreadsheets,and imagesdescription ofits contentsThishelps therecipient quicklyunderstandthe purposeof eachattachmentThePractical ApplicationofForeignTradeEnglish04ResponseEstablishing businessrelationshipsPurpose andImportanceEstablishing businessrelationships isthe foundation for conductingforeigntrade business.Through effectivecommunication andexchange,it enhancesmutualunderstanding andtrust,laying thefoundationforsubsequentcooperation.Common expressionsand sentencestructuresIntroduce thecompany,products,express cooperationintentions,inquire abouttheother partysneeds,etc.Practical applicationscenariosmeeting newcustomers atexhibitions,searching forpotential partnersthroughsocial mediaplatforms,etc.Inquiries andquotationsPurpose andimportanceInquiries arethe startingpoint offoreigntrade transactions.Through inquiries,we canunderstand productinformation,prices,delivery times,etc.,and provideabasis forsubsequent negotiations.Common expressionsand sentencestructuresinquire aboutproduct details,pricing,payment methods,etc.Practical applicationscenarioAfter receivingcustomer inquiries,promptly respondandproviderelevantquotations.Order andConfirmationPurpose andimportance:Placing an order isa crucialstep inforeign tradetransactions,and confirming the orderinformation ensuresthat therights andinterests of both parties areprotected.Common expressionsand sentencestructures:place anorder,confirm theorder,confirm deliverydate,etc.Practical applicationscenario:After thecustomer placesanorder,they confirmthatthe orderinformation iscorrect andarrange productionand shipment.Payment andreceiptPurpose andimportancePayment isthe guaranteeofforeigntradetransactions,ensuring thesafe receiptof paymentandsafeguarding theinterestsofbothparties.Common expressionsand sentencestructurespayment method,payment notification,receipt confirmation,etc.Practical applicationscenarioAfter thecustomer makesthe payment,they promptlynotify theother partyand confirmthepayment toensurethesmooth progressofthetransaction.Case AnalysisofForeign05TradeEnglishResponseSuccessful caseanalysis要点一要点二要点三Case1Case2Case3A successfulnegotiation letterA replyto apurchase ordersent Acomplaint handlingletter sentsentby a company to a potentialby aclient,confirmingtheorder byacompanytoadissatisfiedclient,resulting ina successfuland deliverydetails Theletter iscustomer Theletter isbusinesspartnership Theletter isclear,accurate,and ontime philosophical,addresses theissuewell structured,political,and prompt,and providesa solutionincludesall necessarydetailsAnalysis offailed casesCase1A polystructured salespitch sent toa potential client,containing toomuch promotionallanguage andnotenough informationabout theproductCase2A delayedresponse toa clientsinquiry,causinginconvenience andloss oftrustCase3An aggressiverejection lettersenttoapotentialsupplier,offending theother partyand losingthe opportunityforcooperation.Inspiration fromCase AnalysisLearnfrom Averagecommon Customizeyoursuccessful casesmisses communicationAnalyzethe structure,Identify andavoid commonTailor yourletters tothelanguage,and toneused inmisses madein failedcases,specific reader,consideringsuccessful lettersto identifysuch asimportant language,their backgroundandbest practicesunclear information,and preferencesUse appropriatedelayedresponses languageand tonetoestablish trustand buildrelationshipsTHANKS感谢观看。