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PPTcourseware forthe format offoreign tradeEng目录•Overview of Foreign TradeEnglish Response•The format of foreign tradeEnglish response•The LanguageCharacteristicsof ForeignTrade EnglishCorrespondence目录•Writing Skillsfor ForeignTradeEnglishResponse•An ExampleAnalysis ofForeign Trade EnglishResponse01Overview of ForeignTrade EnglishResponseDefinitionof ForeignTrade EnglishResponseForeign Trade English Correspondencerefers to the writtencommunicationbetween businessesengaged in international trade,usingEnglish asthe languageof communicationItincludes letters,emails,faxes,and otherforms ofwrittencommunicationThe ImportanceofForeignTrade EnglishResponseAccuracy01Accurate languageusage iscritical in foreigntrade Englishresponse asit canaffect thesuccess orfailure of a businessdealProfessionalism02Properly formattedand wellwritten correspondenceconcerns asense of professionalismand relevanceto businesspartnersTimelines03Timely communicationis essentialininternationalbusinesstransactions tomaintain asenseofurgency andprevent anydelayin dealexecutionBasic PrinciplesofForeignTradeEnglishResponseCorrect TerminologyClear StructurePolicy LanguageProofreadingUsing thecorrect termsA wellstructured letteror Usingpolitical languageThoroughly proofreadingandphrases specificto theemail with a clearand avoiding colloquialisms coherencefor grammar,field ofinternational tradeintroduction,body,and orregionalism helpsspelling,and punctationisessential tocommunicate conclusionaids ineasy establisha positiveerrors isessential toavoideffectively comprehensionbusiness relationshipany misunderstandings02The format of foreigntradeEnglishresponseLetter headerand internaladdressThe letterheadand internaladdress areimportant componentsof theformatofforeigntradeEnglish letters,providing thebasic informationand backgroundof the letter.The letterheadusually includesbasic information such ascompany name,address,contact phonenumber,andemail address.The internaladdress includesthe recipientsname,position,and companyaddress.These piecesofinformation helpensure thatthe lettercan bedelivered accuratelyto therecipient.Format ofLetter ContentThecontent formatofaletter isthe coreof Theformatof the lettershould includethreeforeign tradeEnglish letters,which determinesparts:opening remarks,main text,and conclusion.the accuracyand professionalism of informationThe openingstatement shouldbe conciseandtransmission.clear,introducing the purpose andbackground ofthe letter.The maintext shouldelaborate onthetheme of the letter,including facts,data,andspecific content.The concludingsection shouldsummarizethe letterand expressgratitude orexpectations.Closing Saluteand SignatureThe concluding remarksand signatureTheconcludinghonorific isusually aarethe finalpart of theformatfor politephrase,such asBest wishesorforeign tradeEnglish letters,Yours Sincerely.The signatureshouldrepresenting theprofessional behandwritten orelectronically signedcompetenceand politenesslevel of the bythe writerto ensure the authenticitywriter.and legalityof the letter.03The LanguageCharacteristicsofForeignTradeEnglishCorrespondenceAccurate and professional writingUseformal andaccurate languageThelanguage usedinforeigntradeEnglishcorrespondence shouldbe formalandaccurate,avoidingcolloquiallanguage or slangUse professionaltermsIt isimportant touse professionalterms thatare specificto thefield offoreigntrade,such asquotation,invoice,shipment,etcAvoid misspellingsor graphicalerrorsAny misspellingsor graphicalerrors cancreate anegative impressionandunderstand theprofessionalismof the responseExpressconcisely andclearlyUse shortand directattention01Attention shouldbe shortand to the point,avoidinglong windedor convolvedlanguageUse activevoice02The activevoice ismore directand consistent,making iteasier for the reader tounderstand themessageAverage jargonor technicallanguage03Technical languageor industryjargon can be fusingandshould beavoided unlessabsolutely necessaryPoleand appropriatetoneUse policylanguageIt isimportant tomaintain apolicy tonein allcorrespondence,even whendealing withissues thatrequirea strongtoneShow focus for thereaderThe languageshould showfocusfor the readerstime andintelligence,avoiding condescendingorpatronizing languageTailorthe stoneto therecipientThe stoneof therelevance shouldbe tailedtotherecipient,taking intoaccount theirposition,culture,and preferences04Writing SkillsforForeign TradeEnglishResponseClarify thepurpose ofwritingEnsure thereader knowswhat theletter isaboutBegin witha clearintroduction ofthepurposeoftheletter,including whoit isfromand whoit isaddressed toSticktothepointAverage divisionsand keeptheletterfocused onthe mainpurposeClose witha summaryEndtheletterwithabrief summaryofthemain pointscoveredHighlighting keyinformationUse headings01Use headingsto organizethe contentandmake it easierforthereaderto navigateHighlightimportant information02Use bold,italic,or underliningto highlightimportantpoints ortermsUse bulletpoints03Bullet pointscanbeused tobreak upinformationand makeiteasierto readMaintainfluent languageUseplain languageAveragejargon andcomplex vocabularyto1ensuretheletter iseasy tounderstandCheck grammarand spellingProofreadtheletterto ensurethere areno2grammar orspelling errorsUseformal languageAsthis isa businessletter,use formal3language andavoid colloquialismsorslang05An ExampleAnalysisof ForeignTradeEnglish ResponseEstablishingbusiness relationships要点一要点二要点三Purpose Content LanguagecharacteristicsTo establishbusiness Introducethe companyspolite,concise,professional,relationships andseek potentialbackground,products,and highlightingthe companysbusinesspartners.services,express willingnessto advantagesand cooperationcooperate,and invitethe othervalue.party toestablish businessrelationships.Inquiry andreply lettersPurposeContent LanguagecharacteristicsToobtain productor serviceClearly inquireabout productpolite,direct,professional,information,understand thespecifications,prices,quantities,providing necessaryinformationsuppliers quotationand deliverydelivery times,and otherforthe other partyto respond.time conditions.information,express cooperationintentions,and providetime limitsfortheotherpartys response.Quotation andCounter LetterPurpose01To quoteproduct pricesto customersandcounteroffer theirinquiries.Content02Provide adetailed quotationlist,including productname,specifications,quantity,unit price,total price,etc.,and respondto customerinquiries andproposeyour ownconditions.Language characteristics03polite,direct,and professional,emphasizing therationalityand advantagesofthequotation,whileexpressing onesown positionand conditions.Order andConfirmation LetterPurposeContent LanguagecharacteristicsToissue purchaseorders toClarify thedetailed informationaccurate,direct,professional,suppliers andconfirm theoftheorder,including productemphasizing the seriousness andtransactionterms reachedby name,specifications,quantity,legal validity oftheorder.both parties.price,delivery time,etc.,whileconfirming thetransaction termsandresponsibilities ofbothparties.Payment andreminder lettersPurposeContentLanguagecharacteristicsTonotify customers of payment,Clearly informcustomersofpolite,direct,andprofessional,remind themto maketimely specificinformationsuchas emphasizingtheseriousnessandpayments,and handleoverdue paymentmethod,amount,and legalvalidityofthe payment,payments.time,while remindingcustomers whileexpressing willingnesstoto makepayments ontime andcooperate andmaintain goodhandlingany overduepayment relationships.issues.THANKS感谢观看。